Sign4U Email Signatures · By RCC Graphic Designs
Matching email signatures for your whole team
I build one matching signature for every person on your team. I add banners that promote your offers and change them on four dates a year. Your staff just copy, paste and send.
Already a Manage4U client? Sign4U is included in your plan.
Hi Sam, thanks for the quick call today. I’ve attached the quote we talked about.
Talk soon,
Office Manager
Your Business Name
p: 905-555-0123
w: yourbusiness.ca
Sample signature. Try the live demo to see yours.
Does your team’s email look like it comes from one business?
Your staff send hundreds of emails a week. Each one is a small ad for your business. Most teams I work with find the same three problems when they look closely.
Everyone made their own
Different fonts, colours and logo sizes. Some people have no signature at all.
Old details hang around
An old phone number, a past job title or last year’s promo still goes out with every reply.
Changes never get done
Updating 8 signatures by hand takes time nobody has. So it waits.
What you get
One look for every email, kept up to date for you
One design for the whole team
Every person gets the same layout, with their own name, title, phone and photo.
Banners that promote your business
I design custom banners for your offers and add free seasonal ones. They change on four dates a year that suit your business.
Copy, paste, done
Each person gets their own signature page. They copy it into their email app in under a minute.
Easy photo changes
New headshot? Staff email it to me, and I check it and add it. No photo? A plain grey placeholder keeps the layout tidy.
Sized for small teams
A subscription covers up to 10 staff and 2 departments. Manage4U includes 3 staff at your main office. Bigger team? I can add more.
See which links get clicks
If your website uses Google Analytics, give me view-only access and I can send you a short click report.
How it works
Four steps, and most of them are mine
Send me your team list
Names, titles, phone numbers and photos. A simple spreadsheet works.
I build and you approve
I set up every signature and your first banner, then send it for your OK.
Your team copies and pastes
Each person opens their link and follows the short steps for their email app.
I change banners on your dates
Tell me what to promote next. The new banner shows up in every signature. Nobody has to copy anything again.
Privacy
Your team’s details stay private
Signatures hold your staff’s names, phone numbers and photos. I treat that information with care, and I keep the setup simple so you know where it lives.
- Canadian web server. Your team’s signature pages run on a server in Toronto.
- Never posted online. Staff contact details are kept in a private file that is never put on the web. Only I can change it, through a password-protected admin page. The file is stored with GitHub, in the US.
- No open tracking. I never track when someone opens your email. Links only show which pages got visits.
- Use your own images. Prefer to host staff photos and your logo yourself? I can link to your own image addresses.
- Deleted when you leave. If you cancel, your signatures keep working for 30 days. By then, I delete your staff details, photos and banners.
I’ve helped small businesses look their best online for over 20 years. Email is where your customers hear from you most. Sign4U makes sure every message looks like it came from the same business. You deal with me from start to finish, and I handle the updates so your team doesn’t have to.
Rommel Caibal, Founder, RCC Graphic Designs
FAQ
Common questions
Who can get Sign4U?
Any business can. It is included in Manage4U plans, and any other business can get it as a yearly subscription.
Which email apps does it work with?
Your signature works in popular email apps like Gmail, Outlook and Apple Mail. Each staff signature page includes short steps for pasting it in.
Can each person have a different layout?
Everyone uses one shared layout so your brand stays consistent. If your business needs its own custom layout, ask me and I can build one for you.
What if someone does not want a photo?
That is fine. A plain grey placeholder shows instead, so every signature keeps the same layout.
How often can we change the banner?
Banners change on four dates a year that you pick. Staff choose from up to 4 banners, and a second department can have its own. I design your custom banners and add free seasonal and holiday ones. Extra custom banners are available for a fee.
We have more than 10 staff. Can we still use it?
Yes. A subscription covers up to 10 staff and 2 departments, and Manage4U includes 3 staff at your main office. I can add more staff or departments for an extra fee.
Do I need Google Analytics?
No. Your signatures work without it. If your website uses Google Analytics, give me view-only access and I can send you a short click report.
Do you install it on our computers?
Your staff paste the signature in themselves. It takes about a minute, and each signature page has short steps for their email app.
What happens to our details if we cancel?
Your signatures keep working for 30 days, so your team has time to switch. By then, I delete your staff details, photos, logo and banners.
Get Sign4U for your team
Tell me a bit about your team. I’ll reply within 1 to 2 business days with next steps and an estimate. Manage4U clients already have Sign4U in their plan, so I’ll just set it up.
Want to see it first? Try the live demo.
